Privacy Policy (Speech Notes - AI Note Taker)
Privacy Policy (Speech Notes - AI Note Taker)
Effective date: October 7, 2026 Contact: sami.ios798@gmail.com
1) Overview
Speech Notes - AI Note Taker ("we", "our", "the App") lets you record voice notes, turn them into text with Apple speech recognition, and create AI summaries, action items, keywords and speaker-labeled transcripts.
Your notes library is stored on your device. We do not run user accounts and we do not keep a copy of your recordings or notes on our servers. Text leaves your device only in the cases described in this policy: speech recognition by Apple, and AI features, which send the transcript text to an AI service.
The App is free to use with ads. An optional auto-renewable subscription, Speech Notes Pro, removes ads and lifts the limits of the free plan.
2) Information We Process
A. Microphone audio
The App asks for microphone access before the first recording.
Audio is recorded so it can be transcribed and so you can replay the note later.
Audio files are saved on your device. We do not upload your audio to our servers.
B. Speech transcripts
The App uses Apple's speech recognition to turn speech into text, live while you record and after you stop.
Depending on your device, language and iOS settings, Apple may process the audio on the device or on Apple's servers. Apple's privacy policy applies to that processing.
C. Notes stored on your device
When you save a note, the App stores the following in its private storage on your device:
the audio file,
the transcript text,
the duration, date, folder and recording language,
any AI output (title, summary, action items, keywords, speaker turns).
D. Text sent for AI features
When you use an AI feature (summary, AI refresh, or a multi-speaker session), the App sends the transcript text, the selected language and, for multi-speaker sessions, the recording length to our AI service. See Section 4.
E. Purchases and subscription status
Purchases are made through Apple's In-App Purchase system. Apple processes the payment. We never receive or store your card or payment details.
The App reads your subscription status from Apple on your device (for example: active plan, renewal state, free trial eligibility) so it can unlock Pro features and remove ads.
The App keeps a count of your free AI summaries and multi-speaker sessions on your device to apply the limits of the free plan.
F. Analytics and crash reports
The App uses Firebase Analytics and Firebase Crashlytics (Google). They collect:
usage events, such as screens opened, a recording started or completed, a note saved, shared or deleted, and whether an AI request succeeded or failed,
general properties, such as recording language, app version, device model, operating system version and country,
crash and diagnostic data,
an app instance identifier created by Firebase.
We do not send your audio, transcript text or AI summaries to Firebase.
G. Advertising data
The App shows ads through Google Mobile Ads (AdMob): banner, native, interstitial, app open and rewarded ads. To serve and measure ads, Google and its partners may collect:
device identifiers, including the advertising identifier (IDFA) if you allow tracking,
IP address and approximate location derived from it,
ad interactions (ads shown, taps, rewards earned),
device and app information.
Ads are not shown to Speech Notes Pro subscribers.
H. Notifications
If you allow notifications, the App schedules a daily reminder on your device. No server is used to send it.
I. App settings
Your choices, such as app language, appearance (light or dark), recording language and onboarding status, are stored on your device.
3) How We Use Information
We use the information above to:
record, transcribe, save, organize and search your voice notes,
create AI titles, summaries, action items, keywords and speaker-labeled transcripts when you use those features,
provide, restore and manage Speech Notes Pro and apply the limits of the free plan,
show ads and, where you have agreed, personalized ads,
show optional reminders,
understand how the App is used, fix crashes and improve features,
configure the App remotely, for example which features, limits and ad placements are active.
We do not sell your recordings, transcripts or notes, and we do not use them for advertising.
4) AI Processing and Third-Party AI
AI features need a connection to an AI service.
When it happens: only when you use an AI feature: creating or refreshing an AI summary, or analyzing a multi-speaker session.
What is sent: the transcript text, the selected language and, for multi-speaker sessions, the recording length. Audio is not sent.
Where it goes: the text is sent over an encrypted connection (HTTPS) to our AI gateway, which runs on Cloudflare. The gateway forwards the text to a third-party AI model provider to generate the result. The providers we currently use are OpenRouter, GitHub Models and Hugging Face.
What comes back: the title, summary, action items, keywords or speaker turns, which are saved with the note on your device.
The AI providers process the text under their own terms and privacy policies and may keep it for a limited time, for example to prevent abuse. Please do not record or submit information you are not allowed to share.
AI output can contain mistakes. Review titles, summaries and action items before you rely on them.
5) Subscriptions and Purchases
Speech Notes Pro is an optional auto-renewable subscription offered through the App Store. Available plans, prices and any free trial are shown in the App before you buy.
Payment is charged to your Apple Account when you confirm the purchase. The subscription renews automatically unless it is cancelled at least 24 hours before the end of the current period.
You can manage or cancel a subscription in your App Store account settings. You can restore purchases from the App's Settings screen.
Apple handles billing and refunds. Apple shares with us only anonymous purchase and subscription information; we cannot see your name, email address or payment method.
6) Advertising, Tracking and Consent
Consent message: where required by law (for example in the EEA, the UK and Switzerland), the App shows a consent message from Google before ads are requested. Your choice decides whether ads can be personalized.
App Tracking Transparency: the App may ask for permission to track. If you allow it, your advertising identifier can be used to show more relevant ads. If you decline, ads are still shown but are not based on tracking across other companies' apps and websites.
Changing your choice: you can change the tracking permission at any time in iOS Settings > Privacy & Security > Tracking, and limit ad personalization in iOS Settings > Privacy & Security > Apple Advertising.
Rewarded ads: the free plan may offer a rewarded ad to unlock an AI request. Watching it is your choice.
7) Third-Party Services
These services process data under their own privacy policies. We choose providers that commit to protecting the data they receive.
8) Data Retention and Deletion
Notes on your device: audio, transcripts and AI output stay on your device until you delete them. Deleting a note removes its audio file and its data. Deleting the App removes all notes stored by it.
Temporary recordings: audio is first written to a temporary file. It is moved into the App's storage when you save and removed when you discard the recording.
AI requests: we do not keep a library of your transcripts on our servers. Text sent for an AI request is used to produce the result. Retention by the AI providers follows their policies.
Analytics and crash data: kept by Google for the periods set in Firebase (analytics data up to 14 months, crash data up to 90 days).
Subscription records: kept by Apple under Apple's policies.
To ask a question about your data or request deletion of data linked to your app instance, email sami.ios798@gmail.com.
9) Security
Notes are stored in the App's private storage on your device and are protected by the security of your device. Data sent to Apple, our AI gateway, Firebase and Google is encrypted in transit. No method of storage or transmission is completely secure.
10) Your Choices and Rights
You can:
allow or deny microphone, speech recognition, notification and tracking permissions in iOS Settings,
decide whether to use AI features,
delete any note, or delete the App to remove all notes,
cancel your subscription in your App Store account settings,
change your ad consent and tracking choices as described in Section 6.
Depending on where you live, you may have the right to access, correct, delete or receive a copy of your personal data, to object to or restrict its use, and to withdraw consent. To use these rights, email sami.ios798@gmail.com. You may also complain to your local data protection authority.
EEA, UK and Switzerland: we process data to provide the App you asked for (recording, transcription, AI features, subscription), on the basis of your consent (personalized ads, tracking, notifications), and on the basis of our legitimate interests (analytics, crash reports, non-personalized ads, preventing misuse).
California and other US states: we do not sell personal information for money. If you allow tracking, advertising partners may receive identifiers for personalized advertising, which some laws describe as "sharing". You can opt out by turning off tracking as described in Section 6.
11) International Transfers
Our providers may process data in countries other than your own, including the United States. Where required, they rely on legal safeguards such as standard contractual clauses.
12) Children
The App is not directed to children under 13 (or the minimum age required in your country), and we do not knowingly collect personal information from them. If you believe a child has provided information through the App, contact us at sami.ios798@gmail.com.
13) Changes to This Policy
We may update this Privacy Policy from time to time. The effective date above shows when the latest version was published. Significant changes will be announced in the App or on this page.
14) Contact
Questions about this policy or your data: sami.ios798@gmail.com