PRIVACY POLICY - AI Personal Assistant

 PRIVACY POLICY

Last Updated: January 20, 2026

INTRODUCTION

AI Personal Assistant ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application (the "App"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the App.

1. INFORMATION WE COLLECT

1.1 Information You Provide Directly

- Profile Information: When you create an account or sign in, we may collect:

  * Name

  * Email address

  * Profile picture (if provided through Google Sign-In or Apple Sign-In)

- Task and Calendar Data:

  * Tasks you create, including titles, descriptions, due dates, priorities, and categories

  * Calendar events and reminders

  * Notes and preferences

- Settings and Preferences:

  * Notification preferences

  * Theme preferences (light/dark mode)

  * Language preferences

  * Integration settings (Google Calendar, Email, Slack)

1.2 Information Collected Automatically

- Device Information:

  * Device type and model

  * Operating system version

  * Unique device identifiers

  * Mobile network information

- Usage Information:

  * App features you use

  * Time and date of your activities

  * Interaction patterns

- Location Information (if enabled):

  * General location data for timezone settings

  * We do not collect precise location data

1.3 Information from Third-Party Services

When you connect third-party services, we may receive:

- Google Services (Google Sign-In, Google Calendar):

  * Name, email, profile picture

  * Calendar events and availability

  * Access tokens for calendar synchronization

- Apple Sign-In (iOS only):

  * Name and email (provided only on first sign-in)

  * Authentication credentials

- Firebase Authentication:

  * Authentication tokens

  * User account information

2. HOW WE USE YOUR INFORMATION

We use the information we collect to:

2.1 Core Functionality

- Provide and maintain the App's services

- Create, manage, and sync your tasks and calendar events

- Send you notifications about tasks and reminders

- Personalize your experience with AI-powered suggestions

- Enable calendar synchronization with Google Calendar

2.2 Account Management

- Authenticate and manage your account

- Process sign-ins through Google or Apple

- Maintain your profile information

- Provide customer support

2.3 Service Improvement

- Analyze usage patterns to improve the App

- Develop new features and functionality

- Fix bugs and technical issues

- Ensure security and prevent fraud

2.4 Communication

- Send you important updates about the App

- Respond to your inquiries and support requests

- Provide information about new features (with your consent)

3. DATA STORAGE AND SECURITY

3.1 Local Storage

- Most of your data (tasks, preferences, settings) is stored locally on your device using SharedPreferences

- This data remains on your device and is not transmitted to our servers unless you explicitly sync it

3.2 Cloud Storage

- When you sign in with Google or Apple, your authentication information is stored securely with Firebase Authentication

- Google Calendar events are synchronized with Google's servers (not stored on our servers)

- Profile information (name, email, photo) may be cached locally for offline access

3.3 Security Measures

We implement appropriate technical and organizational measures to protect your information:

- Encryption of data in transit using HTTPS/TLS

- Secure authentication through Firebase and OAuth providers

- Regular security updates and patches

- Access controls and authentication requirements

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

4. THIRD-PARTY SERVICES

4.1 Google Services

- Google Sign-In: Used for authentication. Google's Privacy Policy applies: https://policies.google.com/privacy

- Google Calendar API: Used to sync calendar events. Data is stored on Google's servers, not ours.

- Google Generative AI (Gemini): Used for AI-powered features. Google's Privacy Policy applies.

4.2 Apple Services

- Sign in with Apple: Used for authentication on iOS devices. Apple's Privacy Policy applies: https://www.apple.com/privacy/

4.3 Firebase Services

- Firebase Authentication: Manages user authentication

- Firebase Storage: May be used for storing user data (if applicable)

- Google's Privacy Policy applies: https://policies.google.com/privacy

4.4 Other Services

- Flutter Local Notifications: Used for local push notifications

- Speech-to-Text Services: Used for voice input features

- Text-to-Speech Services: Used for audio feedback

5. DATA SHARING AND DISCLOSURE

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

5.1 Service Providers

- We may share information with third-party service providers who perform services on our behalf (e.g., Firebase, Google Cloud)

- These providers are contractually obligated to protect your information

5.2 Legal Requirements

- We may disclose information if required by law, court order, or government regulation

- We may disclose information to protect our rights, property, or safety, or that of our users

5.3 Business Transfers

- In the event of a merger, acquisition, or sale of assets, your information may be transferred

- We will notify you of any such change in ownership or control

6. YOUR RIGHTS AND CHOICES

6.1 Access and Correction

- You can access and update your profile information through the App's Settings screen

- You can edit your name and email at any time

6.2 Data Deletion

- You can delete your account and all associated data by:

  * Signing out from the App

  * Disconnecting all integrations

  * Clearing app data from your device settings

- Local data can be deleted by uninstalling the App

6.3 Account Controls

- You can disconnect third-party integrations (Google Calendar, Email, Slack) at any time

- You can disable notifications, AI suggestions, and other features through Settings

- You can sign out from your account at any time

6.4 Location Services

- Location services are optional and can be disabled in your device settings

- We only use location for timezone detection, not for tracking

6.5 California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

- Right to know what personal information is collected

- Right to delete personal information

- Right to opt-out of the sale of personal information (we do not sell your information)

- Right to non-discrimination for exercising your privacy rights

7. CHILDREN'S PRIVACY

The App is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

8. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using the App, you consent to the transfer of your information to these countries, including:

- United States (Firebase, Google services)

- Other countries where our service providers operate

9. DATA RETENTION

- Account Data: Retained while your account is active

- Local Data: Stored on your device until you delete it or uninstall the App

- Synced Data: Google Calendar events are stored on Google's servers according to Google's retention policies

- Authentication Data: Managed by Firebase and OAuth providers according to their policies

We will delete or anonymize your information when it is no longer needed for the purposes described in this Privacy Policy, unless we are required to retain it for legal or regulatory purposes.

10. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any changes by:

- Posting the new Privacy Policy in the App

- Updating the "Last Updated" date

- Sending you a notification (if significant changes are made)

Your continued use of the App after any changes constitutes acceptance of the new Privacy Policy.

11. YOUR CONSENT

By using the App, you consent to:

- The collection and use of information as described in this Privacy Policy

- The processing of your data in accordance with this policy

- The transfer of your data to third-party services as described

12. CONTACT US

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: privacy@ai-personal-assistant.com

Address: [Your Business Address]

Website: [Your Website URL]

13. ADDITIONAL INFORMATION

13.1 Permissions We Request

- Notifications: To send you reminders about tasks and events

- Calendar Access: To sync with Google Calendar (if connected)

- Microphone: For voice input features in the AI assistant

- Speech Recognition: To convert voice commands into text

You can revoke these permissions at any time through your device settings.

13.2 Analytics

We may use analytics services to understand how the App is used. This information is aggregated and anonymized and does not identify individual users.

13.3 Cookies and Tracking

The App does not use cookies or web-based tracking technologies. However, third-party services (Google, Firebase) may use cookies and similar technologies according to their own privacy policies.

14. DATA BREACH NOTIFICATION

In the event of a data breach that may affect your personal information, we will:

- Investigate the breach immediately

- Notify affected users within 72 hours (where required by law)

- Take appropriate measures to mitigate the breach

- Report to relevant authorities as required

15. COMPLIANCE

This Privacy Policy is designed to comply with:

- General Data Protection Regulation (GDPR) for EU users

- California Consumer Privacy Act (CCPA) for California residents

- Children's Online Privacy Protection Act (COPPA)

- Other applicable data protection laws

16. EFFECTIVE DATE

This Privacy Policy is effective as of January 20, 2026, and will remain in effect except with respect to any changes in its provisions, which will take effect immediately upon posting.

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By using AI Personal Assistant, you acknowledge that you have read and understood this Privacy Policy and agree to be bound by its terms.